Epic Lumens is an endoscopy-specific reporting module integrated within the Epic electronic medical record (EMR) system. This module is designed to streamline the documentation of endoscopic procedures by automatically embedding endoscopic images into post-operative reports. By integrating images with clinical notes, Epic Lumens ensures that all relevant data is captured in one cohesive record, which is critical for both clinical decision-making and patient care.
The system provides an intuitive interface for clinicians, enabling them to efficiently capture, review, and store images directly within the patient’s EMR. This seamless integration helps improve both the quality of documentation and the workflow within endoscopy suites, making it easier for healthcare teams to manage and share vital patient data.
Improving Clinical Workflows
Efficient workflow is essential in busy medical environments, especially in endoscopy suites where time-sensitive procedures must be completed accurately and quickly. Epic Lumens improves the workflow by eliminating redundant data entry. Traditionally, images captured during endoscopic procedures were often stored separately, and clinicians had to manually transfer them into patient records, increasing the risk of errors and wasting time. With Epic Lumens, this integration happens automatically, reducing the administrative burden and allowing clinicians to focus on patient care.
By consolidating both images and notes in one place, the module facilitates better collaboration between physicians, nurses, and administrative staff. Real-time sharing of data ensures everyone involved in patient care is working with the most up-to-date and complete information. This streamlined approach also supports faster decision-making, leading to improved patient outcomes.
Ensuring Regulatory Compliance
Maintaining patient confidentiality and complying with regulations like HIPAA is a top priority for healthcare providers. Epic Lumens supports secure data management by providing encrypted data storage and adhering to stringent standards for data transmission, including HL7, DICOM, and API interfaces. This ensures that sensitive patient information, including endoscopic images, is securely transmitted and stored across systems without compromising privacy.
By supporting secure workflows, Epic Lumens allows healthcare practices to meet compliance requirements while improving the quality and accessibility of patient data.
Seamless Integration with Imaging Systems
While Epic Lumens provides the framework for integrating images into the EMR, the effectiveness of this integration depends on the quality and compatibility of the image capture system. One such solution is EndoManager®, a platform designed to complement Epic Lumens and streamline the capture and management of endoscopic images.
EndoManager®: Enhancing Image Capture
EndoManager® is designed to work seamlessly with Epic Lumens, improving the overall imaging workflow for endoscopy practices. This platform captures high-quality images and integrates them directly into the EMR, simplifying the documentation process. Unlike traditional systems, EndoManager® does not require a vendor-neutral archive (VNA) for storing images. Instead, it sends captured images directly to Epic Lumens, where they are automatically included in the physician’s post-operative note.
The system is vendor-neutral, meaning it works with a wide range of endoscopic equipment, including systems from Fujifilm®, Olympus®, Pentax®, and others. This compatibility ensures that practices can continue using their preferred imaging devices while benefiting from the advanced integration with Epic Lumens.
Key Features of EndoManager®
- Vendor-Neutral Integration:
EndoManager® interfaces with a variety of endoscopic systems, making it a flexible choice for practices with existing imaging equipment. Whether you use Fujifilm®, Olympus®, Pentax®, or another system, EndoManager® ensures compatibility and smooth integration with Epic Lumens. - Multi-Device Support:
The platform supports multiple modalities, including EUS, EBUS, SpyGlass®, Flora, and FEES. This flexibility is particularly valuable for practices using diverse imaging technologies, allowing them to integrate all forms of endoscopic data into a single, cohesive system. - HD Image & Video Capture:
EndoManager® captures full HD images and video, ensuring that every procedural detail is documented with high clarity. This enhanced image quality supports accurate documentation and better clinical decision-making. - Scalability:
Whether you have a single procedure room or a large-scale facility, EndoManager® is scalable to meet the needs of your practice. The system can grow with your organization, supporting everything from small clinics to enterprise-wide implementations. - Seamless Endoscope Tracking:
The system automatically tracks scope usage and sends data to ScopeCycle®, which helps track the history of scopes and exams. This feature ensures that no vital information is overlooked, making it easier to maintain accurate records and monitor equipment usage. - One-Click Exam Start:
EndoManager® simplifies the imaging process with an easy-to-use interface and one-click exam start. This user-friendly design reduces staff workload and helps ensure that exams start promptly, reducing delays in the workflow. - Customization:
EndoManager® offers physician-specific templates that can be customized to enable fast and precise documentation.
Future-Proofing Your Practice
As medical technology continues to evolve, staying ahead of the curve is essential. Epic Lumens, in combination with solutions like EndoManager® ensures that GI practices remain adaptable to emerging trends in medical imaging and reporting. The flexibility of both platforms allows for ongoing software updates and compatibility with future imaging systems, helping practices future-proof their operations. Moreover, the scalability of these solutions allows them to grow alongside your practice, enabling you to expand from a single procedure room to a multi-site organization without disruption.
Epic Lumens, when integrated with EndoManager®, offers a powerful solution for GI practices seeking to improve their endoscopic documentation workflows. The seamless integration of high-quality images into the physician’s post-operative notes enhances the accuracy and completeness of patient records, improving clinical decision-making and patient care.
By reducing administrative workload, ensuring regulatory compliance, and offering flexibility for future growth, this combination of technologies allows practices to streamline their operations and stay at the forefront of endoscopic care. Whether you are a small clinic, or a large healthcare organization, Epic Lumens and EndoManager® provide a comprehensive solution to optimize your imaging and documentation processes.
